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Project launch date has been moved from 1/17 to 1/24 per Felicia. |
Goals
The creation and automatic delivery of emails to candidates who have failed the ASWB examination
Increase the pass rate of candidates sitting for the ASWB examinations on their 2nd or later attempts.
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Fifth Theory (TMI) is a sponsorship program that ASWB has contracted with. We will be using this as a remediation tool for candidates who are unsuccessful on the examination. I
Assumptions
Requirements
User Story | Importance | Notes | Level of Effort (hours)* | |||||||
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| 1 | As a system I will identify candidates who have failed the examination based on the latest list of scores |
| There will be no filtering/exclusions of candidates to be contacted. | 4 | ||||||
| 2 | As a system, I will generate an email to be sent to identified candidates |
| Per meeting on 12/14, there is no requirement to customize content. LOE reflects this. | 4 (9.25 - 11.5 if email content will need to be customized) | ||||||
| 3 | As a system, I will send generated emails to the identified candidates |
| 5 | |||||||
| 4 | As a system, I will update a Candidates record with a note reflecting email having been sent |
| 1 | |||||||
| 5 | As a system, I will capture email addresses with delivery errors |
| 3 | |||||||
| 6 | As a system, I will update the candidates record to reflect delivery errors |
| 1 | |||||||
| 7 | As a system, I will record campaign email statistics |
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| 2 (0 if we can provide read-only access to MailGun reports, or automate reports) | ||||||
| 8 | First run of the report will be for all failures since January 3rd, going forward it will sent on Tuesday afternoon for | |||||||||
| 9 | *Level of effort indicates the maximum estimated time IT will spend designing, developing, testing and implementing the requirement shown. Not listed is time associated with project management tasks (meetings, official documentation). | |||||||||
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Date | Action | Notes |
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11/30/2022 | Project Launch | |
12/14/2022 | Requirements completed | |
1/9/2023 | Email content from EA/ED due | Received confirmation from Carl that content is to be delivered on 1/9/2023. 1/12/2023 - received 2nd version of email, additional content update is needed. |
1/9/2023 | Requirement lockdown | |
1/13/2023 | Completion of testing | |
1/17/2023 | 1st scheduled launch to occur in production | Launch has been delayed per Felicia |
1/20/2023 | Final version of template has been provided by Exam Development | |
1/23/2023 | Test emails have been generated and sent to Exam Development and Exam Admin team to verify contents. | |
1/24/2023 | Emails sent to candidates | 1,480 emails sent including those to 4 internal addresses for QA process |
Not Doing
Supporting Documents
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