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This article is for an individual score report, which is the detailed information given to the board for a Candidate they approved after the test has been administered. This is NOT to be used for Score Transfer reports, which are exam results being sent to a jurisdiction OTHER than the one which approved the Candidate for exam. |
Pre-requisites
Before beginning, please verify that you have the following:
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SELECT EmailAddress FROM v_ScoreTransferContacts WHERE Jurisdiction = 'NE' AND PrimarySendVia = 1 |
Instructions
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The score report file name follows the same format: <Jurisdiction>-SR_<Date>_00.pdf. The <Jurisdiction> is the two letter abbreviation for the authorizing state of the exam approval, and the <Date> is the date the report was generated. You will want to access the file with the date that falls immediately after the Candidates exam date. DO NOT USE THE DATE MODIFIED COLUMN. |
Locate the file that contains the individual score report we need to send
Open Windows Explorer and navigate to the S:\EXAM SERVICES\Project Coordinators\Individual Score Reports\ folder
Open the folder containing the Score Reports for the Year the exam was administered (Exam Date)
If not already sorted, sort the file list by name in ascending order
Open the file
Locate the score report for the requested Candidate
You can use the find feature to search by ACTNO or Candidate last name
Note the page number the score report is one
Print the individual Score Report
Open the Print Dialog
Change the printer to PDF
Under the Print Page section, set the information to print the page identified in Step 3 above
Press the Print button
Save the file locally using the following format <JURISDICTION>-<LAST NAME FIRST NAME>- <EXAM DATE> - <ACTNO>
JURISDICTION is the 2-letter abbreviation for the Authorizing state
<LAST NAME FIRST NAME> is the Candidates name as listed on the Approval
EXAM DATE is the date the exam was administered in the format YYYY_MM_DD
ACTNO is the approval number
Open the generated file to confirm that the proper score report was saved.
Send the Individual Score Report
Open a new email message in Outlook
Change the message sensitivity to “Confidential”
Set the “From” address to ASWBServices@aswb.org
The subject line should be entered as “ASWB Examination Official Individual Score Report”
The body should read, “Attached please find the requested individual score report”
Attach a copy of the file generated in step 4
Add the recipients to the To file
Send the email
Update and close the Jira ticket letting the submitter know that the score report was sent.
Delete the local file created in step 4.
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