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Goals
Allow candidates approved by Oregon to register and not incur any registration fees.
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Requirements
Title | Importance | Notes | Estimated duration (hours) | |
|---|---|---|---|---|
| 1 | Legacy system will allow staff to process registration with $0 cost | Must Have | The system allows for any jurisdiction to have a registration as $0 | 0.5 (for code review) |
| 2 | Legacy system will accurately report the number of registrations for the jurisdiction with $0 cost registration | Must Have | 12 - 80
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| 3 | Legacy system or other facility will report approvals with state vouchers segregated by Jurisdiction | Should Have | ||
| 4 | Legacy system or other facility will report registrations with state vouchers segregated by Jurisdiction | Should Have | ||
| 5 | Legacy system or other facility will report completed exams with state vouchers segregated by Jurisdiction | Should Have | ||
| 6 | The exam registration online system will allow Candidates to register at no charge | Should Must Have | No changes are needed | 0.5 (for code review) |
| 7 | The exam registration online system will display a pop-up message for jurisdiction candidates advising them of the $0 cost registration | Must Have | 1 - code is in place, time is to test solution for OR. | |
| 8 | The online system will keep track of the amount of pre-payment remaining and disable “free registrations” at a specific threshold | Should Have | When funds available <= threshold by > 0, popup will direct Candidates to contact Exam Admin directly | 6 |
| 9 | The system will automatically assign a State Voucher number to the approval upon import | Should Have | If the system is able to support multi-jurisdiction state vouchers. | 8 |
User interaction and design
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Question | Owner | Outcome |
|---|---|---|
Is this a prepayment process or post-payment | Pre-payment | |
What, if any, restrictions are there on the Candidate’s eligibility to receive the free registration? | Any individual with an “OR” approval, No limit on how many times they register | |
Are Candidates currently, but not approved eligible for the free registration? | We are not refunding registrations that were completed prior to the go-live | |
What is the target release to production date? | December 1st, 2022 (activation into production) | |
What should the pop-up message say (Header, text) if we require the candidate to contact Exam Administration | None needed | |
What should the pop-up message say (Header, text) if we allow the candidate to register online | Felicia Dennison Use | pop-up when OR has been identified. Similar to the IL popup todayFelicia will provide text from OR, and we will determine where in the flow it is best to display this. |
Who is responsible for monitoring the usage of the payment | Exam Admin will monitor monthly and then more frequently as funds diminish. |
Task | Estimated Duration | Notes | ||
|---|---|---|---|---|
Requirements meeting and documentation | 4 hours | |||
Code Review | 2-4 hours | |||
Required changes to legacy system for must have requirements | 2-10 hours | Dependent on Code review and final design | ||
Required changes to Exam Registration site for must have requirements | 2 -4 hoursDependent on Code review and final designhours | Development is needed to add the widget to the T&C page pass appropriate values to the Site Control popup to display the proper messaging. | ||
Required changes to legacy system for should have / nice to have requirements | 2-10 hours | Dependent on Code review and final design | ||
Required changes to Exam Registration site for should have / nice to have requirements | 2-4 hours | Dependent on Code review and final design | 15-45 hours | 8-40 hours - If reporting requirements for segmentation of voucher usage must be driven from within the Legacy system, this is a large undertaking. Recommend that we use an alternative report to handle these reports (requirements 3,4,5) 3-5 hours to develop the auto-disable feature (re |
Make sure existing voucher reports will capture the usage of the OR voucher | 2-4 hours | Dependent on Code review and final design.25 hours | Existing reports will capture the vouchers but will not segment them; | |
Implement system monitoring and proactive disablement based on fees available | 3-6 hours | Dependent on Code review and final design |
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Date | Entered By | Note |
|---|---|---|
| Per teams message from Felicia “..Hi Robert. I just wanted to let you know that we did speak to the folks over at Oregon Health Authority. Our expected "launch" for these candidates will be January 1(ish) 2023”11/9/ | |
| Discussed the project requirements with Dan Sheehan , Felicia Dennison and Subrena Breeden . Outstanding questions from IT have been addressed and work on design documents/requirements/LOE will begin. | |
| Robert will Targeted date to deliver final requirements and LOE to the team including if work will need to be done in EREG and EAP2 codebases. |
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System | Area | Impact |
|---|---|---|
crcManagement | Registration (NEW) | The system allows for any jurisdiction to be flagged to allow state vouchers |
crcRegistration | Registration (NEW) | The system allows for any jurisdiction to be flagged to allow state vouchers |
crcManagement | Reporting | All reports on Vouchers will pick up any registration with state voucher listed. The titles and line items for voucher reports are hardcoded to include Massachusetts or MA in the item. This can be easily updated. No report content currently breaks or lists state vouchers by Jurisdiction |
crcRegistration | Reporting | All reports on Vouchers will pick up any registration with state voucher listed. The titles and line items for voucher reports are hardcoded to include Massachusetts or MA in the item. This can be easily updated. No report content currently breaks or lists state vouchers by Jurisdiction |
crcApproval | Approval Entry | Need to automatically add State Voucher to approvals as they are imported/created in the system |
ASWBCentral | Exam Registration | Will be integrated into Phase 2 project. No immediate need to address |
Exam Registration | Basic Information Page | Add a popup to page to notify Oregon Candidate of registration process |
Exam Registration | Payment | Need to remove specific reference to State Voucher being MA only |
Other technical notes
Use the view dev_ExamRegGroupAccounts ON ASWBSQL2\ASWBSQL2\ASWB to locate accounts to use for testing