Candidate Records
- Robert Adach
Possible Important concepts
Understanding of the data relationships and their hierarchy
Areas affected / currently used
Legacy applications
crcApprovals
crcRegistration
crcSpecialExams
Products
LapMgr
PreApp
Registry
ASWBCentral
Preconditions
Background
A candidate record is the highest level record representing a unique individual who has a relationship with any ASWB Service or product. This record is created at the first occurrence of four possible events
an approval is received from a jurisdiction,
the candidate applies to the ASWB Registry
an educator purchases an GRPQ from ASWB
the applicant submits a paper application for a MA license (the paper application is now retired and no longer used).
Currently, Massachusetts online applications, and pre-approval applications in ASWBCentral (CO, UT, TX) do not create candidate IDs when the accounts for accessing those applications are created.
There are a number of different items which are associated to the Candidate ID throughout the various systems and the table below reflects the different systems and processes.
From Exam Administration tasks |
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Candidate demographics (captured at time of Exam registration) <= On candidate record |
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Exam Approvals |
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Exam Registrations |
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Exam Results |
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Non-Standard testing arrangements (ADA, ESL, 90-day waiver, excused absences, incidents) |
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Items to be considered
As the Registry remains connected to the Legacy database and will be creating / accessing Candidate information, any Candidate ID created in ASWBCentral must be synchronized into the Legacy database immediately.