Legacy system will allow staff to process registration with $0 cost

Must Have

The system allows for any jurisdiction to have a registration as $0

0.5 (for code review)

Legacy system will accurately report the number of registrations for the jurisdiction with $0 cost registration

Must Have

12 - 80

• If the reporting must be through the legacy system, the the estimated time will be up to 80 hours as this is a major rework;

• If we may deliver these details via an alternative (Excel) report, then we are looking closer to 12-18 hours

Legacy system or other facility will report approvals with state vouchers segregated by Jurisdiction

Should Have

Legacy system or other facility will report registrations with state vouchers segregated by Jurisdiction

Should Have

Legacy system or other facility will report completed exams with state vouchers segregated by Jurisdiction

Should Have

The exam registration online system will allow Candidates to register at no charge

Must Have

No changes are needed

0.5 (for code review)

The exam registration online system will display a pop-up message for jurisdiction candidates advising them of the $0 cost registration

Must Have

1 - code is in place, time is to test solution for OR.

The online system will keep track of the amount of pre-payment remaining and disable “free registrations” at a specific threshold

Should Have

When funds available <= threshold by > 0, popup will direct Candidates to contact Exam Admin directly

6

The system will automatically assign a State Voucher number to the approval upon import

Should Have

If the system is able to support multi-jurisdiction state vouchers.

8

Is this a prepayment process or post-payment

Pre-payment

What, if any, restrictions are there on the Candidate’s eligibility to receive the free registration?

@Felicia Dennison

Any individual with an “OR” approval, No limit on how many times they register

Are Candidates currently, but not approved eligible for the free registration?

@Felicia Dennison

We are not refunding registrations that were completed prior to the go-live

What is the target release to production date?

@Felicia Dennison

December 1st, 2022 (activation into production)

What should the pop-up message say (Header, text) if we require the candidate to contact Exam Administration

@Felicia Dennison

None needed

What should the pop-up message say (Header, text) if we allow the candidate to register online

@Felicia Dennison

Felicia will provide text from OR, and we will determine where in the flow it is best to display this.

Who is responsible for monitoring the usage of the payment

@Felicia Dennison

Exam Admin will monitor monthly and then more frequently as funds diminish.

Requirements meeting and documentation

4 hours

Code Review

2-4 hours

Required changes to legacy system for must have requirements

2-10 hours

Dependent on Code review and final design

Required changes to Exam Registration site for must have requirements

2 hours

Development is needed to add the widget to the T&C page pass appropriate values to the Site Control popup to display the proper messaging.

Required changes to legacy system for should have / nice to have requirements

2-10 hours

Dependent on Code review and final design

Required changes to Exam Registration site for should have / nice to have requirements

15-45 hours

8-40 hours - If reporting requirements for segmentation of voucher usage must be driven from within the Legacy system, this is a large undertaking. Recommend that we use an alternative report to handle these reports (requirements 3,4,5)

3-5 hours to develop the auto-disable feature (re

Make sure existing voucher reports will capture the usage of the OR voucher

.25 hours

Existing reports will capture the vouchers but will not segment them;

Implement system monitoring and proactive disablement based on fees available

3-6 hours

Dependent on Code review and final design

Aug 22, 2022

@Robert Adach

Per teams message from Felicia “..Hi Robert. I just wanted to let you know that we did speak to the folks over at Oregon Health Authority. Our expected "launch" for these candidates will be January 1(ish) 2023”

Oct 24, 2022

@Robert Adach

Discussed the project requirements with @Dan Sheehan , @Felicia Dennison and @Subrena Breeden . Outstanding questions from IT have been addressed and work on design documents/requirements/LOE will begin.

Nov 9, 2022

@Robert Adach

Targeted date to deliver final requirements and LOE to the team including if work will need to be done in EREG and EAP2 codebases.

crcManagement

Registration (NEW)

The system allows for any jurisdiction to be flagged to allow state vouchers

crcRegistration

Registration (NEW)

The system allows for any jurisdiction to be flagged to allow state vouchers

crcManagement

Reporting

All reports on Vouchers will pick up any registration with state voucher listed. The titles and line items for voucher reports are hardcoded to include Massachusetts or MA in the item. This can be easily updated. No report content currently breaks or lists state vouchers by Jurisdiction

crcRegistration

Reporting

All reports on Vouchers will pick up any registration with state voucher listed. The titles and line items for voucher reports are hardcoded to include Massachusetts or MA in the item. This can be easily updated. No report content currently breaks or lists state vouchers by Jurisdiction

crcApproval

Approval Entry

Need to automatically add State Voucher to approvals as they are imported/created in the system

ASWBCentral

Exam Registration

Will be integrated into Phase 2 project. No immediate need to address

Exam Registration

Basic Information Page

Add a popup to page to notify Oregon Candidate of registration process

Exam Registration

Payment

Need to remove specific reference to State Voucher being MA only