COMPLETED - UTAH Launch and Migration
- Robert Adach
All basic application responses have been migrated into ASWBCentral at this time.
As of 3/3/2022 1:51PM, 2,442 applications out of 5,839 have been migrated.
As of 3/3/2022 4:15PM, 2,648 applications out of 5,839 have been migrated.
As of 3/4/2022 10:15AM, 3,208 applications out of 5,839 have been migrated
As of 3/4/2022 11:45 AM 3,436 applications out of 5,839 have been migrated
As of 3/4/2022 3:00PM 3,728 applications out of 5,839 have been migrated
As of 3/4/2022 4:15PM 3,823 applications out of 5,839 have been migrated
As of 3/7/2022 8:15AM 5,532 applications out of 5,839 have been migrated
As of 3/7/2022 1:48PM 5,839 applications out of 5,839 have been migrated
Remaining applications are all Closed applications.
No one should make any updates to a UTAH application in LAP Manager from this point forward. Any updates will not be migrated into ASWBCentral
The following outlines the current progress of the UT launch and migration
Jira | Issue | Status | ETA | Resolved | |
|---|---|---|---|---|---|
| 1 |
| School data missing from applications | All school data is now populated except for SSW applications where the applicant chose the “Non-SW Bachelor degree question” |
| 3/3/2022 12:15 PM |
| 2 | LMR-7128 | Error message when sending message to the board | Developing fix to insert missing question. This issue only affects the UT applications migrated and reproduced in test env. | 3/3/2022 3:00PM 3/7/2022 | 3/4/2022 1:38PM |
| 3 |
| Payment details from all LAP applications missing |
| 3/9/2022 5:00PM | 3/9/2022 9:37AM |
| 4 | LMR-7123 | Error when sending email to Applicant (Send problem letter no status change) | The source of the issue has been identified as a missing role assignment for the migrated users. We are populating this data now. This issue only affects a small populated of the UT applications which were migrated. | 3/4/2022 1:00PM | 3/4/2022 11:19 |
| 5 |
| Social Security Numbers are encrypted on display | All “open” applications have a SSN correctly displaying as of 11:50AM. There are approximately 1,300 closed applications where do not have any SSN. These will be corrected once migration of closed items are done 3/14/2022 1430 - 2,348 out of 3,990 outstanding applicants have had the SSN populated. 3/14/2022 2055 - All applications now have their SSN listed.
| WHEN migration of all application is completed 3/9/2022 5:00PM | All “not closed” migrated apps are updated as of 3/4/2022 12:00PM All apps are updated as of 3/14/2022 08:55pm |
| 6 |
| Last Update date on ASWBCentral shows the date the application was created, not the last time an update was made for the migrated applications. | We will update the system data to use the latest date from the following:
| WHEN migration of all application is completed
3/8/2022 5:00PM | All “not closed” migrated apps are updated as of 3/4/2022 12:00PM All closed applications updated as of 3/8/2022 10:28 |
| 7 | LMR-7144 | All uploads showing under the Qualifying Question/Transcript questions, documents should be associated to question | Waiting for response from team if the question specific association is necessary. Issue with all documents appearing under the Qualifying question will be fixed during final file migration 3/7/2022 - Document type list sent to team for them to associate document types to question types. 3/8/2022 - Per Dave no mapping needed, all should appear under the “Other documentation” section 3/10/2022 - The issue experienced was replicated in the test environment regardless if the files were migrated over, or if they were manually added to the “Other documentation” question through the ASWBCentral desktop system. We are currently testing a configuration change to the system which should address this situation and will have an update on 3/10/2022. | 3/10/2022 | 3/11/2022 12:40 |
| 8 | LMR-7155 | UT approvals are receiving a 5-year approval instead of a 1-year | The issue was identified in the code which did not account for UT applications having a 1-year approval when approving them. |
| 3/7/2022 12:50PM |
| 9 | LMR-7165 | Applicant emails include “None selected” instead of board name | Requested proper board name from Lori 3/8/2022 10:48 via JIRA; Dave/Keeley via email 11:09; Keeley via teams at 3/8/2022 11:10AM; Dave responded at 11:50 with “Division of Occupational and Professional Licensing (DOPL)”; System was updated at 12:05PM |
| 3/8/2022 12:05 |
| 10 |
| Start Date of application listed as date entered into ASWBCentral | Reported (3/15 by Keeley) updated to use imported date of application |
| 3/15/2022 |
| 11 | LMR-7192 | UT board could not log in | Requested MSERV have Jennifer reset password and try again (waiting for update) |
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| 12 |
| Some notes from LAP Application not imported | 3/15/2022 The “NotesAdded” event type was not requested to be migrated over, but represents the largest set of Internal notes (discovered by Robert). Keeley requested these move over | 3/21/2022 |
|
| 13 | LMR-7159 | Some MA users unable to create accounts or login | IT currently working with 4 applicants; MSERV working with 4 |
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| 14 | LMR-7180 | Exam Score Tracking | ASWBCentral only updates/closes passed exams. No exam emails sent (both apply to ALL pre-approvals). Request to discuss additional notes to be added to system and letters to be sent on Pass (and possibly fail) |
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|
Migrated Application type (at time of migration) | SSN valid | School correct* | Audit notes entered | Stored files loaded | Payment Details added | Last Updated Date Corrected | Notes |
|---|---|---|---|---|---|---|---|
Not Closed in LAP | Yes | Yes | Yes | Yes | Yes | Yes |
|
Expired/Closed in LAP | Most | Yes | Yes | Yes | Yes | Yes | All stored files* have been migrated as of 3/8/2022 12:45PM |
SSW applications which chose the “Non-SW Bachelors” education option are not migrated into application.
All audit notes are populated in ASWBCentral as of 3/8/2022 10:26AM
“Last Updated Date” for all UT applications were corrected as of 3/8/2022 10:28AM